DATE: August 21, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Financial Services Department
TITLE: PROFESSIONAL SERVICES AGREEMENT WITH HDL COREN & CONE FOR PROPERTY TAX SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve a three-year Professional Services Agreement (PSA) with HdL Coren & Cone for a total of $84,000 and a contingent fee of 25 percent of net tax revenue recovered with the option for the City to grant up to two 1-year extensions for property tax management services; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The Financial Services Department has been utilizing HdL Coren & Cone for property tax management services since 2009. These are very specialized services, with a limited number of firms providing them. HdL Coren & Cone is a statewide expert in property tax data analysis and has assisted the City in monitoring, identifying, and reconciling local property taxes to the County records. Their expertise has been extremely helpful in preparation of the City's annual budget.
HdL Coren & Cone will provide a database on the City's network of all parcels, assessed values, sales and transfer data, owner and situs information, and City revenue. In addition, they will provide annual written reports and analyses, calculations of estimated property tax revenue, development of historical trending reports, listing of filed property tax appeals, along with serving as the City's resource on questions relating to property taxes.
In 2009, the Financial Services Department issued a Request for Proposals (RFP) for property tax management services. In August 2009, the City Council approved a five-year agreement with HdL Coren & Cone in the amount of $97,500. Since then, the City Council has approved six amendments totaling $181,535 from August 2009 to June 2023.
Under section 28A.24(b) of the Oceanside Municipal Code, the City is au...
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