DATE: May 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: AWARD OF CONTRACT FOR SEWER POINT REPAIR PROGRAM - PACKAGE NO. 8 PROJECT AND APPROPRIATION OF FUNDS
RECOMMENDATION
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Staff recommends that the City Council award a Public Works Agreement to Shaw Equipment Rentals, Inc., in the amount of $831,000, for construction of the Sewer Point Repair Program - Package No. 8 Project; authorize the City Engineer to approve Change Orders up to 10 percent of the contract value for a total not to exceed amount of $914,100; appropriate $750,000 from the Sewer Fixed Asset Replacement Fund; and authorize the City Manager, or designee, to execute the agreement upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Sewer Point Repair Program - Package No. 8 consists of the repair of 20 identified defects found within existing gravity sewer mains at various locations throughout the City. Sections of existing eight-inch diameter pipelines will be replaced with new polyvinyl chloride (PVC) pipe and several existing sewer lateral connections will be repaired and reconnected to the new main. Staff estimates that construction of the project will take approximately six months to complete.
The project was advertised for bids on March 12, 2025. On April 10, 2025, four bids were received and publicly opened for the project. The apparent low bidder is Shaw Equipment Rentals, Inc. with a bid in the amount of $831,000. Staff has reviewed the bid documents submitted by Shaw Equipment Rentals, Inc. and find that its bid, bid bond, and references are in accordance with City standards.
The City's as-needed consultant, NV5, has provided a proposal to assist with construction management and inspection (CM&I) services during construction for a not-to-exceed fee of $127,050. This work will be authorized through a task order under NV5's current as-needed contract for construction management and inspection services. In a...
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