DATE: June 3, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF AN ADDITION TO FLEET FOR THE PUBLIC WORKS TRAFFIC ENGINEERING DIVISION AND APPROVAL OF A PURCHASE ORDER FOR MACHINERY FOR THE PUBLIC WORKS STREETS AND MEDIAN MAINTENANCE DIVISION
RECOMMENDATION
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Staff recommends the City Council approve an Addition To Fleet (ATF) vehicle and purchase order for Olathe Ford, in the amount of $38,420, for a Ford Maverick Hybrid, including the cost of upfitting, for Traffic Engineering Division of Public Works Department; approve a purchase order for Hawthorne CAT, in the amount of $17,702, for one Coneqtex-Universal SSG9 Slot Cutting Machine for Streets and Median Maintenance Division of the Public Works Department; approve a $10,000 contingency fee to account for any changes to costs of procurement and/or upfitting; and authorize the Financial Services Director, or designee, to execute the purchase order upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each budget cycle, vehicles that meet their anticipated service life in years and/or miles, are planned for replacement. Prior to purchasing a replacement vehicle, Fleet and the department using the vehicle(s) determines if the current vehicle type and usage needs is the same, if there is less expensive alternative, if there is a greener alternative, and if the current vehicle has any useful life to become a Fleet loaner vehicle.
Traffic Engineering Division is retiring E41, a 2008 Ford Explorer that is an X-Class vehicle that does not have any replacement funds collected. The vehicle has reached the end of its second service life due to age, condition, and maintenance costs. The Traffic Engineering Division is requesting an ATF for a Ford Maverick Hybrid in order to allow staff to transport traffic signal equipment, transfer items for active transportation (example - "Bike to Work" day), and routine field visits. This vehicle will be ...
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