DATE: January 14, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: AMENDMENT 3 TO THE JANITORIAL SERVICES AGREEMENT WITH NMS MANAGEMENT, INC.
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 3 to the Janitorial Services Agreement with NMS Management, Inc., to include floor care services for the Libby Lake Resource Center and Day Porter services at the Civic Center Library, in the amount of $17,213, for a revised total of $1,011,485; authorize the City Manager to execute the Amendment upon receipt of all supporting documents and authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
On December 18, 2024, the City Council approved a Janitorial Services Agreement with NMS Management, Inc. for a two-year term for Citywide janitorial services at various facilities. On March 12, 2025, the City Council approved Amendment 1 to incorporate The READS Learning Center, located at 804 Pier View Way, into the facilities serviced by NMS Management, Inc. Amendment 2 was approved administratively to provide power-washing services at the Libby Lake Resource Center.
The proposed Amendment 3 would add floor care services to strip and wax the floors at the Libby Lake Resource Center; Day Porter Services at the Civic Center Library (four hours a day on Saturdays); and provides an annual contingency amount of $10,000 for subsequent years. City Council action is required due to the cumulative total cost of services reached on the contract.
FISCAL IMPACT
The total cost of Amendment 3 with NMS Management, Inc. is $17,213 ($7,213 for the additional scope of work plus $10,000 for any additional contingencies). The total amount of Amendment 3 will be charged to the accounts shown on the table. An annual contingency, in the amount of $10,000, is included as part of Amendment 3 and will be charged as needed based on availability of funding.
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