DATE: November 4, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Parks and Recreation Department
TITLE: AWARD OF BID AND INCREASE TO PURCHASE ORDER WITH HASA, INC. FOR AQUATIC TREATMENT CHEMICALS
RECOMMENDATION
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Staff recommends that the City Council award the bid for aquatic treatment chemicals to HASA, Inc.; approve an increase to the existing purchase order with HASA, Inc. in the amount of $61,000, from $100,000 to a total not-to-exceed amount of $161,000 for Fiscal Year 2026-27; appropriate $41,000 from the General Fund Unassigned Fund Balance; authorize up to four additional one-year renewal terms to be administratively approved upon mutual agreement of both parties and approval by the City, with annual price adjustments not to exceed five percent; and authorize the Financial Services Director, or designee, to execute the purchase order and subsequent renewals.
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BACKGROUND AND ANALYSIS
The Parks and Recreation Department operates three public aquatic facilities: William Wagner Aquatic Center, Brooks Street Swim Center, and Marshall Street Swim Center. Aquatic treatment chemicals are essential to maintain proper water quality, comply with County health regulations, and support safe public pool operations.
During Fiscal Year 2025-26, chemical usage exceeded original projections due to expanded programming and an increase in the number of community members served. Higher usage, along with a 5% increase in chemical prices, resulted in higher than anticipated expenditures. Additional chemical purchases were necessary to maintain water quality standards, ensure regulatory compliance, and support uninterrupted operations at the City’s aquatic facilities.
For Fiscal Year 2026-27, an interim purchase order with HASA, Inc. was administratively approved in the amount of $100,000 to ensure uninterrupted chemical supply while the City completed a competitive solicitation for aquatic treatment chemicals.
On July 24, 2026, staff advertised an...
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