DATE: October 15, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: PUBLIC WORKS AGREEMENT WITH RANCHO DEL ORO LANDSCAPE & MAINTENANCE, INC. FOR LANDSCAPE MAINTENANCE SERVICES AT LIBBY LAKE COMMUNITY CENTER FY 2025-26
RECOMMENDATION
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Staff recommends that the City Council approve a Public Works Agreement with Rancho Del Oro Landscape & Maintenance, Inc., for landscape maintenance services at Libby Lake Community Center for a total compensation not to exceed $21,265 commencing on October 15, 2025 and terminating on June 30, 2026, with two one-year renewal options, to be approved administratively, for a total contract amount not to exceed $49,757; authorize an appropriation of $120,000 from the City Building Unrestricted Fund Balance to the Resource Centers Building Maintenance account; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The City owns the Libby Lake Community Center property located at 4700 North River Road. Oversight of this property is handled by the Property Management Division of the Public Works Department. Ongoing landscape services include the maintenance of turf, shrubs, ground cover and irrigation system. Staff recently issued an informal Request for Quotes ("RFQ") for weekly landscaping services for FY 2025-26. Three proposals were received and evaluated by staff based on the RFQ criteria and scope of services to be provided. After review of the bids, staff selected Rancho Del Oro Landscape & Maintenance, Inc. ("RDO") as the winning bidder. Staff recommends that the City Council approve a Public Works Agreement with RDO for the remainder of FY 2025-26, commencing on October 15, 2025 and expiring on June 30, 2026 ("Agreement"). The Agreement provides for two, one-year renewal options maintaining the same terms and conditions, including the base compensation package, as well as, a built-in annual 3% increase to ...
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