DATE: April 8, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: APPROVE AMENDMENT 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR DESIGN SERVICES FOR THE SAN LUIS REY WATER RECLAMATION FACILITY MAJOR UPGRADES PROJECT AND APPROPRIATE FUNDS FROM THE SEWER FIXED ASSET REPLACEMENT FUND
RECOMMENDATION
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Staff recommend that the City Council approve Amendment 3 to the Professional Services Agreement with West Yost Associates in the amount of $534,035, for a total contract amount of $1,855,654, to provide additional design services for completion of design for the San Luis Rey Water Reclamation Facility Major Upgrades Project; appropriate $575,000 from the Sewer Fixed Asset Replacement Fund; and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
The San Luis Rey Water Reclamation Facility (SLRWRF) was originally constructed in 1972. In 2012, a needs assessment of the SLRWRF identified several large and necessary replacement and rehabilitation projects. These projects were categorized by phases. Phase I was completed on December 18, 2015.
On March 10, 2021, the City Council awarded a Professional Services Agreement (PSA) to West Yost Associates, in an amount not to exceed $1,099,056 to begin Phase II of the SLRWRF Major Upgrades Project (Project). Phase II of the Project addresses aging infrastructure and structural deficiencies identified in the 2012 needs assessment, including seismic retrofit of the gravity belt thickener building, relocation of existing structures and facilities, replacement of process gates, valves, and piping, and concrete repairs throughout Plant 1 while maintaining continuous plant operations. Due to the overall financial impact of the improvements, the work was further divided into two implementation phases under the West Yost contract (Phase 1 and Phase 2).
West Yost conducted and completed the Preliminary Design Report (PDR) as part...
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