DATE: November 19, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL TO ELIMINATE AND ADD A POSITION IN THE ADMINISTRATION DIVISION OF THE PUBLIC WORKS DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve the addition an Administrative Analyst I position and approve elimination of one vacant Custodian (full-time) and one vacant Consulting Assistant position (hourly-extra help).
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BACKGROUND AND ANALYSIS
The Public Works Department currently has an administrative staff consisting of one Administrative Secretary, four part-time professional/office assistants, two Administrative Analysts, and a Principal Management Analyst. This team is responsible for a broad range of critical functions, including contracts and purchase order processing, compliance with State and Federal regulations, procurement, hiring processes, insurance and vendor compliance, invoice management, records archiving, and agreement renewals, among many other duties. Due to increasing State requirements, particularly those related to California Department of Industrial Relations (DIR) prevailing wage regulations as well as the growing complexity and volume of administrative responsibilities, the Department has experienced a significant rise in workload and compliance tracking activities.
Currently, the Department manages Federal, State, and local grants, Capital Improvement Projects, special funds such as Interfund and Landscape Maintenance District budgets, and General Fund budget. Collectively, these financial responsibilities total over $100 million. The Department's needs have evolved, transitioning from primarily clerical and entry-level analytical tasks to one that performs a level of highly complex and responsible analytical work and critical thinking. To meet these demands, the position now requires the capabilities of an Administrative Analyst.
This classification is better suited to handle the increased...
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