DATE: November 18, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: AUTHORIZE ADJUSTMENTS TO ANNUAL WATER UTILITIES PURCHASES IN AMOUNTS OVER $100,000 FOR EQUIPMENT, SUPPLIES, MATERIALS, AND SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve adjustments to annual purchase orders, agreements and amendments with various vendors for the purchase of equipment, supplies, materials and services for the Water Utilities Department, in amounts over $100,000 for FY 2026-27 for a total not-to-exceed amount of $363,275; authorize the Financial Services Director, or designee, to execute the purchase order changes; and authorize the City Manager, or designee, to execute the amendments upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
On June 17, 2026, Council approved Annual Purchase Orders and Agreements/Amendments for the Water Utilities Department. Due to unanticipated expenditures, staff determined that adjustments to Purchase Order amounts are necessary to meet the current operational needs of the Department.
Staff is requesting approval of amended purchase orders based on the updated estimate of annual purchases of goods and services and inventory replenishment for the remainder of the fiscal year. The requested vendors, listed on the following page, provide reliable service and a delivery schedule that is compatible with Department requirements. Due to the number of purchases made throughout the year, staff believe that open purchase orders will allow flexibility to more efficiently maintain the high quality of service the Department provides. Staff is requesting approval for the purchase orders and associated Professional Services Agreement Amendments and Public Works Agreement Amendments as outlined in Attachment A. Available account budget balances for requested annual purchase order adjustments are in Attachment B.
Services provided by the vendors below will be performed unde...
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