DATE: August 5, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL CONSTRUCTION MANAGEMENT & INSPECTION AND SPECIAL INSPECTION SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve Professional Services Agreements with Reilly CM, Albert A Webb Associates, and Z&K Consultants, each in the amount of $200,000 per fiscal year, and not to exceed $600,000 for the three-year term, for on-call Construction Management and Inspection Services, and with Ninyo & Moore and Atlas Technical Consultants (CA) Inc. for $100,000 per fiscal year, not to exceed $300,000 for the three-year term, for Special Inspection and Testing Services, for a combined not-to-exceed total of $2,400,000 across all five agreements over the three-year term; and authorize the City Manager to execute the agreements.
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BACKGROUND AND ANALYSIS
The Water Utilities Department Capital Improvement Program (CIP) has an approved budget of just under $485 million in proposed projects in the next five years. While the Department's largest projects for Construction Management and Inspection services (CM&I) are delivered through a formal advertisement and bid process, that process is generally reserved for projects with construction costs over $1 million given the time and cost associated with a full request for proposal. A share of the CIP consists of small-to-medium sized projects that are ready for construction and do not require that level of procurement effort.
On-call CM&I services allow the Department to move these smaller projects into construction efficiently. Awarding on-call agreements to multiple firms, each capped at $200,000 per fiscal year, ensures the Department is not overcommitted to one firm or one project and can distribute work based on availability, workload, and project needs. Depending on staff workload, special inspection needs, and the pace of development acti...
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