DATE: June 17, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: ANNUAL FIRE DEPARTMENT PURCHASE ORDERS AND EXPENDITURES OVER $100,000
RECOMMENDATION
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Staff recommends that the City Council approve annual expenditures and purchase orders, as applicable, for materials, services, supplies, and equipment for the Fire Department in amounts over $100,000 for FY 2026-27, for a total amount of $2,558,318; and authorize the Financial Services Director, or designee, to execute the purchase orders and related agreements as necessary.
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BACKGROUND AND ANALYSIS
Each fiscal year, the Fire Department estimates the quantity of materials, services, supplies, and equipment necessary to support fire suppression, emergency medical response, and related operational needs during the upcoming 12-month period. Based on these projected needs, staff submits requisitions and seeks City Council approval, as required, for annual expenditures exceeding $100,000.
In accordance with the City's Procurement of Goods and Services Directive (AD-21), certain expenditures may be exempt from requiring a purchase order, including property rentals and payments to other governmental entities or membership organizations. However, expenditures exceeding $100,000 still require City Council approval.
The attached vendor list identifies the recommended vendors, describes the products and services to be provided, and includes the estimated expenditure amounts, procurement methods, and applicable account numbers associated with each request.
FISCAL IMPACT
The Fire Department's proposed FY 2026-27 operating budget includes funding for materials, services, supplies, equipment, and other operational expenditures necessary to support the department's day-to-day operations. The total estimated expenditures in this report are $2,558,318. Some expenditures may be processed through purchase orders, while others may qualify for exemptions under Administrative Directive ...
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