DATE: September 11, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Police Department
TITLE: MODIFY AN EXISTING AUTHORIZED ADMINISTRATIVE SECRETARY POSITION WITHIN THE POLICE DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve modifying an existing authorized full-time benefited Administrative Secretary position to a full-time benefited Administrative Analyst I/II position in the Police Department, effective FY 2024-25.
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BACKGROUND AND ANALYSIS
An Administrative Secretary position in the Police Department, assigned to the Chief's Office, is expected to be vacated in September 2024 due to a retirement. Following a careful review and assessment of the current duties and responsibilities and considering the needs of the Chief's Office, staff determined that this vacancy will present an opportunity to modify the position to a classification that more closely aligns with the current and future needs of the Chief's Office and the Department. The Administrative Analyst II classification is more appropriate given the more advanced administrative and analytical duties and responsibilities required by the Department and the unit the position will be expected to support, as further detailed in the Analysis section below.
In recent years, the Police Department's operations have evolved considerably due to the introduction of new systems and technologies, as well as, new and revised legislative mandates reporting requirements for police departments across the State. In addition, the implementation of new projects such as updating the Administrative Processes Manual, Drone as a First Responder program, and transitioning OPD fleet from gas powered vehicles to electric vehicles has resulted in an increased workload and the need to have a position within the Chief's Office that performs highly complex and responsible analytical work and critical thinking, writing, and communication. Examples of the duties and responsibilities tha...
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