DATE: November 5, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: AMENDMENT 1 TO THE PUBLIC WORKS AGREEMENT WITH BEAR ELECTRICAL SOLUTIONS, LLC FOR ON-CALL TRAFFIC SIGNAL POLE REPLACEMENT, AS NEEDED TRAFFIC SIGNAL PREVENTATIVE MAINTENANCE SERVICE, AND ON-CALL AFTER HOUR TRAFFIC SIGNAL SERVICE
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 1 to the Public Works Agreement (PWA) with Bear Electrical Solutions, LLC, (BES) for on-call service for traffic signal pole replacement, preventative maintenance services, and after-hours signal service, increasing the annual contract amount from $100,000 to $300,000 for FY 2025-26 and up to $400,00 for FY 2026-27 and 2027-28 for a total not to exceed amount of $1,100,000; authorize the appropriation of $50,000 from General Fund Infrastructure Fund; authorize the City Manager, or designee, to execute the amendment upon receipt of all required documents; and authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
The City of Oceanside maintains 163 traffic signals. The City's traffic signal maintenance section is currently short-staffed due to the recent retirement of the Senior Traffic Signal Technician and difficulties hiring qualified technicians. This has resulted in both the Senior Traffic Signal Technician and one of the Traffic Signal Technician positions remaining vacant for several months without qualified candidates. With only one technician still in training, the City faces a significant gap in its ability to maintain the traffic signal system without additional support from an external subcontractor.
In April 2025, staff issued three Request for Proposals (RFP) for qualified traffic signal contractors to provide on-call services including pole replacement, preventative maintenance, and after-hours response. The purpose of the three RFPs was to secure contractors to provide as-nee...
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