DATE: March 11, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF FOUR PURCHASE ORDERS FOR THE PURCHASE AND UPFITTING OF A FULLY ELECTRIC VEHICLE FOR THE DEVELOPMENT SERVICES DEPARTMENT CODE ENFORCEMENT DIVISION
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order for Olathe Ford, in the amount of $63,209, for a new 2026 Ford E-Transit High-Roof Electric Van for the Code Enforcement Division; a purchase order for California Truck Equipment Company (CTEC), in the amount of $39,648, for custom upfitting of the vehicle; a purchase order for HERO Products Group as a sole source vendor, in the amount of $11,194, for the purchase of paint mixing equipment for graffiti abatement; a purchase order for X-Rite, in the amount of $5,650 for paint spectrometer, software and printer to match paint colors; a contingency of $1,110 for any unanticipated cost increases; and authorize the Financial Services Director, or designee, to execute the purchases order upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each budget cycle, vehicles that meet their planned service life in years and/or miles, are scheduled for replacement. Prior to purchasing a replacement vehicle, Fleet and the department using the vehicle(s) determine if the current vehicle type and usage need is the same, if there is a less expensive alternative, if there is a greener alternative, and if the current vehicle has any useful life to become a Fleet loaner vehicle.
The Development Services Department - Code Enforcement Division is retiring CE25, a 2008 Dodge Sprinter 3500 that is used for graffiti removal operations. This vehicle has reached the end of its useful life due to age, high mileage, and significant deterioration of both its body and mechanical components, including a failed transmission. To better support the department's operational needs, it will be replaced with a 2026 Ford E-Transit Van....
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