DATE: November 18, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Library Department
TITLE: APPROVAL OF AN AGREEMENT WITH INNOVATIVE INTERFACES FOR A FIVE-YEAR UPDATE TO THE LIBRARY’S INTEGRATED SYSTEM
RECOMMENDATION
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Staff recommends that the City Council approve an agreement with Innovative Interfaces, Inc., for a one-time upgrade to the Integrated Library System (ILS) using Innovative’s Polaris/Vega products for $22,132; and a five-year renewal of ILS services, with annual amounts of $77,669 Year 1; $81,552 Year 2; $85,630 Year 3; $89,911 Year 4; and $94,407 Year 5; for a total not to exceed $451,301; approve the agreement as a sole source purchase; and authorize the City Manager to execute the agreement.
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BACKGROUND AND ANALYSIS
In 2017, the City Council approved funding to the Library & Cultural Arts Department to upgrade the then-existing ILS, from vendor SirsiDynix. The Library moved to vendor Innovative (now a part of Clarivate, LLC) and day-to-day operations became more effective with faster, more intelligible responses and more intuitive operations. The Innovative system helped advance the Library’s process for automating book acquisitions more quickly, consolidated services from vendors, and improved coordination, communication and reliability, as well as allowing the Library to join the more cost-effective interlibrary loan service known as LINK+, taking advantage of books and materials available in other jurisdictions throughout the state.
Upgrading to the new Innovative products allows the Library to include the latest software and web-based/cloud-hosted functions, in alignment with best practices of the industry and as used by other library systems in San Diego County. It will also provide more improved Library staff workflow, reporting and analysis than the existing products, and offer further advanced digital transactions for Library patrons.
In 2026, the City Council approved a budget appropriation toward the upgraded Inn...
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