DATE: May 6, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH ON DUTY HEALTH FOR THE SILVER PACKAGE HEALTH AND FITNESS ASSESSMENT
RECOMMENDATION
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Staff recommends that the City Council approve a Professional Services Agreement (PSA), in the amount of $99,480, with On Duty Health, PLLC, for the Silver Package Health and Fitness Assessment; approve the procurement as a sole source purchase; and authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
On April 9, 2025, the City Manager approved a professional service agreement in the amount of $94,680 with On Duty Health, PLLC, to provide comprehensive health and fitness assessments for Fire Department personnel.
Since the initial approval, staff has identified the need to continue and maintain the scope of services under the Silver Package Health and Fitness Assessment to ensure continued compliance with applicable National Fire Protection Association (NFPA) standards and to support the health, safety, and operational readiness of sworn personnel. These services include enhanced medical evaluations, expanded diagnostic testing, and related program components necessary to maintain a comprehensive and standardized assessment program for first responders.
Accordingly, a formal Professional Services Agreement for additional services through December 31, 2026 in the amount of $99,480 is being requested. With approval of this PSA, the total compensation paid to On Duty Health will increase to $194,160. As the cumulative value exceeds the $100,000 threshold, City Council approval is required in accordance with the City's purchasing policies.
The continued use of On Duty Health, PLLC ensures consistency in medical evaluation protocols, continuity of care, and efficient program administration. Utilizing the same provider avoids duplication of services, minimizes disruption t...
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