DATE: January 22, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR AS-NEEDED ENGINEERING CAPITAL IMPROVEMENT PROGRAM AND LAND DEVELOPMENT SUPPORT SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 3 to the Professional Services Agreement (PSA) with NV5, Inc. ("NV5"), in the amount of $100,000, for as-needed Construction Management Services for the Engineering Capital Improvement Program (CIP); and authorize the City Manager to execute the amendment upon receipt of all necessary documents.
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BACKGROUND AND ANALYSIS
The Development Services Department's Engineering Division is responsible for managing an estimated $705 million CIP budget over the next five fiscal years.
On June 21, 2023, the City Council approved 21, three-year PSAs with consulting firms for as-needed support services, which allow the Engineering CIP and Land Development groups to quickly adjust staffing levels and provide technical support on an as-needed basis. The existing PSAs include seven categories of services and are set to expire June 2026.
On February 14, 2024, the City Council approved amendment 1 for $100,000 to support construction management and construction inspection services for additional area groups added to the Slurry Seal and Overlay Project scope for fiscal year 2023-24.
On May 22, 2024 the City Council approved amendment 2 to support additional area groups added to the project scope and close out activities of the Slurry Seal and Overlay Project for fiscal year 2023-24.
The Engineering Division has several CIP projects in development. To help ensure the seamless and efficient completion of such projects in a more expedient manner, staff requests City Council approval to increase the dollar amount of the existing PSA with NV5 for continued on-call construction management services while maintaining the original contract completion...
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