DATE: June 18, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: CONTRACT CHANGE ORDER NO. 3 FOR THE STRAWBERRY PLACE AND EL CAMINO REAL STORM DRAIN REPAIR PROJECT
RECOMMENDATION
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Staff recommends that the City Council approve the construction changes listed in Contract Change Order No. 3 to the Public Works Agreement (PWA) with Morrow Trenchless for the Strawberry Place and El Camino Real Storm Drain Rehabilitation Project in the amount of $161,934 for a total revised contract amount of $434,441; and authorize the City Engineer to execute the Contract Change Order.
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BACKGROUND AND ANALYSIS
The Strawberry Place and El Camino Real Storm Drain Rehabilitation Project represents the combination of two Capital Improvement Program (CIP) storm drain repair projects. The repair projects were combined into one in an effort to draw additional responsible bidders. The first project includes lining a corrugated metal pipe (CMP) at Strawberry Place, a residential cul-de-sac. The second project consists of repairing a storm drain failure and subsequent sinkhole on El Camino Real, near the intersection of Fire Mountain Road.
On December 18, 2023, staff advertised the construction contract for the Strawberry Place and El Camino Storm Drain Repair Projects; on January 18, 2024, two bids were received and publicly opened. The low bidder was Morrow Trenchless with a bid in the amount of $249,288, which was much lower than the engineer's estimate of $400,000 and substantially lower than the next lowest bid amount of $659,956.
On June 17, 2024, Contract Change Order No. 1 was administratively issued to resolve an accounting error on Bid Alternate #1.
During construction, Public Works notified Development Services staff of another sinkhole and CMP failure on Garrison Drive. In response, Contract Change Order No. 2 was issued to Morrow Trenchless to slipline the failed CMP near Garrison Street and backfill the sinkh...
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