DATE: December 4, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: PROFESSIONAL SERVICES AGREEMENT WITH ARDURRA FOR ON-CALL WATER AND SEWER HYDRAULIC MODELING SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve a three-year Professional Services Agreement with Ardurra Group, Inc., for a not-to-exceed amount of $150,000 annually, for a total contract amount not-to-exceed $450,000, for on-call water and sewer hydraulic modeling services; and authorize the City Manager, or designee, to execute the agreement.
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BACKGROUND AND ANALYSIS
The Water Utilities Department evaluates new development and re-development projects and their potential impacts to the City's water, sewer, and recycled water systems, in addition to strategic planning and financial management of the Capital Improvement Program (CIP).
The Department routinely contracts with engineering firms (Consultants) for various technical specialty services in order to effectively manage the workload without hiring additional permanent staff. The most cost-effective process to accomplish Consultant contracting is to issue one or more large contracts for on-call services that can be accessed by staff on an as-needed basis.
On September 12, 2024, the Water Utilities Department solicited requests for qualifications (RFQs) for on-call water and sewer hydraulic modeling consulting services on a contractual basis for a period of up to three years, with an option for two one-year renewals, for the maximum possible term of five years. The solicitation was posted on BidNet Direct.
Staff received five proposals for hydraulic modelling services, and after a thorough review, is recommending approval of a professional services agreement with Ardurra Group, Inc. As the Department's on-call hydraulic modeling consultant, Ardurra would utilize the City's hydraulic models and provide modeling results and system information on an as-needed basis for both pri...
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