DATE: June 18, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: FY 2025-26 CHEMICAL PURCHASES FROM VARIOUS SUPPLIERS FOR THE WATER UTILITIES DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve the purchase of chemicals in amounts over $100,000 from various Water Utilities Department funds; authorize the Financial Services Director, or designee, to shift funds between the various suppliers for FY 2025-26, without returning to Council, so long as the budget of $4,184,248 is not exceeded; and authorize the Financial Services Director, or designee, to authorize the expenditures.
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BACKGROUND AND ANALYSIS
Chemicals are an integral part of the water and wastewater treatment processes. Per Administrative Directive 21: Procurement of Goods and Services, chemicals are treated as commodities and as such, do not require a Purchase Order. However, most of the chemicals purchased by the Department are in amounts more than $100,000; therefore, City Council approval is required. The proposed vendors and expenditures are outlined in Attachment 2, which is attached to this report.
Each fiscal year, as part of the budget process, staff from the Water Utilities Department determine the quantity of water and wastewater treatment chemicals required for treatment operations. On April 9, 2025, staff issued a Request for Proposals for the full list of chemicals in an attempt to gain new multi-year pricing for water and wastewater treatment chemicals. The chemical market is volatile at the moment, and suppliers have been announcing price increases on a regular basis Staff issued the new RFP with the goal of gaining some pricing stability and certainty for the chemicals required for water and wastewater treatment.
Proposals were reviewed and a vendor or supplier was selected on the criteria of the best product provided for the purpose needed at the lowest price for FY 2025-26. Due to fluctuations in the c...
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