DATE: November 5, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF ONE ADDITION TO FLEET VEHICLE AND PURCHASE ORDERS FOR THE PURCHASE AND UPFITTING OF THREE VEHICLES FOR THE PARKS & RECREATION AND DEVELOPMENT SERVICES DEPARTMENTS
RECOMMENDATION
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Staff recommends that the City Council approve one Addition to Fleet (ATF) vehicle for the Parks and Recreation Department; purchase order to Olathe Ford, in the amount of $122,337, for one addition to fleet vehicle and two replacement vehicles for the Building Division in the Development Services Department; approve a purchase order to LEHR, in the amount of $4,778, to upfit the vehicles; approve a purchase order to G&W Truck Accessories, in the amount of $7,472, for the purchase of two truck bed shells for the Ford Maverick vehicles; approve a $10,000 contingency for any changes to costs of procurement and or/upfitting; and authorize the Financial Services Director, or designee, to execute the purchases order upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each budget cycle, vehicles that meet their planned service life in years and/or miles, are planned for replacement. Prior to purchasing a replacement vehicle, Fleet and the department using the vehicle(s) determines if the current vehicle type and usage needs are the same, if there is a less expensive or a greener alternative, and if the current vehicle has any useful life to become a Fleet loaner vehicle. After meeting with City Fleet staff, vehicles from various departments were determined to need replacement.
The Parks & Recreation Department will retire R346, a 2012 Nissan Pathfinder, which is an X-Class vehicle that does not have any replacement funds collected. The vehicle has reached the end of its second service life due to age, condition, and maintenance costs. The Parks & Recreation Department is requesting an Addition to Fleet for a Ford Explorer to be used to move mul...
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