DATE: August 6, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: AMENDMENT 3 TO THE PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL AND ENGINEERING DESIGN & ENVIRONMENTAL SERVICES FOR THE CROWN HEIGHTS COMMUNITY RESOURCE CENTER BUILDING
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 3 to the Professional Services Agreement (PSA) with Heritage Architecture & Planning ("Heritage"), in the amount of $29,100 for a total contract amount not to exceed $505,248, for additional architectural and engineering design & environmental services of the Crown Heights Community Resource Center Building ("Crown Heights Resource Building"); and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
On May 17, 2023, the City Council awarded Heritage Architecture & Planning ("Heritage") a PSA to develop construction documents for the rehabilitation of the Crown Heights Resource Center Building for a not-to-exceed amount of $453,070.
On June 26, 2024, the City Council approved Amendment 1 to the PSA with Heritage for $13,500 to incorporate the relocation of the low-voltage/telecommunications system in the construction drawings for a not-to-exceed contract amount of $466,570.
On September 23, 2024, the City Manager approved Amendment 2 to the PSA with Heritage for $9,578 to prepare landscaping details into the construction documents for a not-to-exceed contract amount of $476,148.
Construction activities for the Crown Heights Rehabilitation project began in February 2025. Initial assumptions regarding the existing structural conditions anticipated only localized repairs of the building's concrete structural foundation. As such, the design team conducted limited and restricted structural visits during the design process due to the building being occupied and providing services to the community.
As demolition progressed through March 2025, the building's structural ...
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